QuickBooks Online US is built for US accounting logic and donor reporting requirements. Many Africa funded programs adopt it without adjusting the chart of accounts, reporting dimensions, or internal controls. This often creates challenges when trying to produce reliable reports, meet donor expectations, or scale operations across multiple grants or countries.
Even when transactions are correctly entered, reporting often relies on spreadsheets or offline adjustments, increasing the risk of errors and consuming valuable time.
Without proper structure and documentation, donor audits and program reviews can become stressful and time-consuming, with questions and inconsistencies that are difficult to resolve.
Setups that work for a single grant or country often break as programs expand, adding new grants, entities, or cost centers, creating inefficiencies and compliance gaps.
Finance teams often adapt their workflow around system limitations rather than the system supporting their operations, leading to inconsistent practices and lost productivity.
A properly designed QuickBooks Online US system does more than record transactions. It provides clarity, supports donor compliance, and allows teams to focus on program impact rather than firefighting reporting issues. By addressing structure, controls, and workflows from the start, programs can reduce risk, save time, and scale operations with confidence.
Quickly generate accurate grant, fund, and program reports without spreadsheets.
Permissions, approvals, and documentation integrated into workflows from day one.
Structures that work for single programs or multiple grants across countries.
Clear processes reduce errors and make staff transitions seamless.
We don’t just resell QuickBooks Online. We transform QBO US into a donor-reporting operating system for cross-border programs.
Our Pricing
We resell and can manage QuickBooks Online (US) subscriptions – especially Plus and Advanced – or work with your existing subscription. We’ll confirm the best plan during the audit
Use these free templates to simplify your reporting, improve accuracy, and stay audit-ready. These are practical tools designed to help teams managing donor funded programs work smarter, not harder.
Use our free general ledger template to help you stay on top of your bookkeeping
Download a free cash flow statement template, learn how to prepare a cash flow statement, and discover the direct and indirect methods of cash flow statements.
See our guide to financial statements and download our free templates (cash flow, balance sheet, and income statement)
This is a snapshot of the tools available. Our full library includes 20+ practical templates to help streamline accounting and reporting.
Leave your details below to access more templates.
Organizations managing donor-funded programs across Africa rely on our tools, templates, and guidance to simplify reporting, strengthen controls, and scale operations. Here’s what a few of them have to say about the impact on their workflows and audit readiness:
Working with Remotix helped us set up our QuickBooks Online system the right way from the start. Our donor reports are now accurate, and month-end close is so much easier.
Before Remotix, we were constantly fixing spreadsheets to satisfy donor reporting. Their templates and guidance saved us hours each month and reduced audit stress.
The system they helped implement scales perfectly across multiple grants and countries. We finally have confidence in our reporting and controls.
QuickBooks Online has made audits much less stressful. With clear workflows and controls, we can respond confidently to donor questions.
Yes. We resell QuickBooks Online US subscriptions and help you choose the right plan for your business. We also assist with setup, migration, and ongoing support so you get full value from the software.
QuickBooks Online Plus is sufficient for program or project tracking. It allows you to track income and expenses by program, project, or department. Advanced is only needed if you require more users, advanced reporting, or automation at a larger scale.
Very secure. It is stored in encrypted servers with strict user controls. You will have full access logs and permissions by role, and we guide you on setting these up correctly.
Yes. We specialize in cleaning up existing QuickBooks Online files. This includes fixing incorrect balances, cleaning up chart of accounts, reconciling bank accounts, and ensuring your reports are accurate and reliable going forward.
Absolutely. Each grant or program can be tracked individually using class or project tracking, then rolled up for a full organizational view. No more tangled spreadsheets.
QuickBooks Online lets us tag and report on fund types clearly. We will set up your chart of accounts to match your donor requirements from the start.
Yes. We tailor reporting templates to match exact donor formats, and we show you how to generate them yourself in just a few clicks.
Only if you want it. Most reports and budget follow-ups can be done within the system, and we help you reduce Excel dependency gradually and comfortably.